Executive Assistant to the President / Operations Coordinator

POSITION SUMMARY
The Abigail E. Keller Foundation (AEKF) is seeking a highly organized, proactive, and mission-
driven Executive Assistant to the President / Operations Coordinator (EA/OC) to provide
direct support to the President and assist with day-to-day nonprofit operations. This role works in
close partnership with the President and serves as a key liaison to the Board of Directors, donors,
and community partners.
The ideal candidate exercises excellent judgment, communicates clearly and professionally, and
is able to manage multiple priorities with discretion and care. This position requires a strong
administrative skill set, attention to detail, and the ability to balance routine tasks with time-
sensitive and confidential matters in a fast-paced nonprofit environment.

PRINCIPAL RESPONSIBILITIES
* Manage scheduling and calendars for the President and office staff; coordinate internal
and external meetings
* Serve as a primary point of contact for the President, including communications with
Board members and key stakeholders
* Maintain donor communications, acknowledgments, and fund response tracking
* Research funding opportunities and assist with grant writing and editing
*Maintain organized filing, contact management, document management, and archiving
systems
* Support office operations, special projects, and administrative needs as assigned

QUALIFICATIONS
* Strong team player willing to support the organization where needed
* Ability to work independently while collaborating effectively with staff and leadership
* High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Zoom, and
Google Docs
* Excellent written and verbal communication skills
* Highly organized, dependable, professional, and proactive
* Strong time-management skills with the ability to meet deadlines
* Experience with professional-level writing and communications
*Bachelor’s degree required; prior nonprofit experience strongly preferred

ABOUT THE ABIGAIL E. KELLER FOUNDATION
Founded in 2019, the Abigail E. Keller Foundation serves medically fragile and terminally ill
children and their families throughout Austin and Central Texas. Through direct family support
programs and the development of Abbey House—Texas’s first pediatric respite and hospice
home—AEKF is addressing critical gaps in care with compassion, integrity, and vision.

COMPENSATION SCHEDULE
* Approximately 20 hours per week
*Salary Based on Experience
* In-person role at AEKF headquarters in Bee Cave, Texas
* Staff meetings held on Mondays
* Board meetings held on the second Wednesday evening of each month
* Occasional evening hours required for board and event planning meetings

TO APPLY
Please submit a resume and cover letter to:
Melissa Keller, President
mkeller@aekellerfoundation.org
Email subject line: Executive Assistant / Operations Coordinator